Adult Education Provider Manual
APC
Please find the Area Planning Council forms below. The Area Plan must be submitted to the ICCB Compliance email (ICCB.ael.compliance@illinois.gov) by February 1, 2025. Please reach out to your ICCB Program Support for questions.
Ability to Benefit
Ability to Benefit (ATB), a provision of section 484(d) of the Higher Education Act (HEA), aids in equity of access to Federal Financial Aid for adult learners lacking a high school diploma. The ATB provision allows eligible adult learners who are participating in a career pathway program as amended in Public Law 114-113 under section 484(d)(2) of the HEA at a Title IV eligible institution to have access to financial aid. However, the two currently US Department of Education approved methods of ATB are underutilized due to the challenges they place on students. Thus, an alternative plan has been created by Illinois, and approved by the U.S. Department of Education, to overcome barriers to postsecondary attainment and scale ATB use. The purpose of Illinois’ Ability to Benefit State-Defined Process is to increase access to federal financial aid for eligible adults without a high school diploma, who with proper support can be as successful as their peers in postsecondary
Other ATB Resources:
- ATB Approved Tests – November 2020
- DOE’s FAQ for Eligible Career Pathways
- One-pager about IL Alternative Plan
- FAQ about IL’s Proposed State Plan
- 2019 Ability to Benefit Survey Results
Adult Learner Forms
- AEL Student Intake Form
- AEL Student Update Form
- Best Literacy Test Screener
- Consent to Obtain HSE Testing Information
- Student Separation Form
- Use of Transfer Code in Fixed Entry Classes
Adult Education and Literacy Reporting
Requests for extensions must be submitted in writing at least 10 days prior to the report due date.
- Request for Extension Form
- All reports, budget modifications, and payment requests must be submitted to grantpayments@illinois.gov
- Expenditure Reports, Payment Request Templates, and Budget Modification templates can be found on the Grant Opportunities Page found here https://www.iccb.org/grant-opportunities/
Fiscal Documents
- AEFLA Expenditure Report Template
- AEFLA Budget Modification Template
- IELCE Expenditure Report Template
- IELCE Budget Modification Template
Quarter Reports – DUE October 30
- Submit your AEFLA and IELCE Expenditure Reports and Programmatic Quarterly Reports.
Quarter 2 Reports – DUE January 30
- Submit your AEFLA and IELCE Expenditure Reports and Programmatic Quarterly Reports.
Quarter 3 Reports – DUE April 30
- Submit your AEFLA and IELCE Expenditure Reports and Programmatic Quarterly Reports.
FINAL BUDGET MODIFICATION – Due May 31
- Budgets within a single funding source may be modified without requesting approval from the ICCB as long as the changes do not affect 2 CFR 200.308. Budget modifications needing ICCB approval must be signed by the Grantee’s authorized representative upon submission for approval.
Quarter 4 Reports – DUE July 30
- Submit your AEFLA and IELCE Expenditure Reports and Programmatic Quarterly Reports. Additional reports include the Data Quality Checklist and the ADA Report.
- Data Quality Checklist
- The ADA Report
FINAL DATE FOR A REQUEST FOR FEDERAL FUNDS
All federal funds must have been requested no later than August 1. Funds requested after this date will not be processed. It is strongly encouraged that all Federal funds be requested prior to the August 1st
End of Year Reports – DUE August 31
- Submit the following reports.
- One Stop Infrastructure Report
- Career and Training Report
- Equipment Inventory Report
- DAISI Data Verification **From DAISI**
- Certified Units of Instruction **From DAISI**
- Signed Enrollment Report **From DAISI**
- Time Distribution Sheets are required to be maintained at the program level. These do not need to be submitted to ICCB but should be made available upon request.
- Time Distribution Sheet
Course Approvals
Directions for submitting course approvals and / or course modifications can be found in the Adult Education Provider Manual. Below are the forms and the links necessary to complete the submissions.
- Bridge Course Addendum 11D
- Course Modification Form
- Course Submission Form
- Online Hybrid Course Addendum 11-OL
Data Management – Resources to help manage your program data.
High School Equivalency Resources
- All forms related to the High School Equivalency, Access to the GED Manager, Corrections Request for GED Manager Access, HiSET, and testing are found here: http://www2.iccb.org/adult_ed/hse/administrators-and-roes/
Integrated English Language and Civics Education
Remote Learning Find approved distance learning platforms or submit information for approvals.
Provider Updates Jot Forms
- Provider Updates
Work based Learning Resources and Documents
- Bridge Programs
- Every adult education provider is required to have an active Bridge Program with enrolled learners. If you have questions about developing a program or any ICCB expectations, please reach out to your Regional Support and they will connect you to appropriate resources and professional development.
- Bridge Program Approval Form
- Integrated Career and Academic Preparation System (ICAPS)
- Every adult education provider is required to have an active ICAPS Program with enrolled learners. Resources and information about developing and maintaining an ICAPS program.
- ICAPS Information
- ICAPS Approval Form
- Bridge Programs
Workforce Innovation and Opportunities Act: Title II Partners and Information
Link to resources related to the implementation of the Adult Education and Family Literacy Grant under the Workforce Innovation and Opportunities Act.
