Data Request
How do I request data and accountability information that is not located on ICCB’s website?
The Illinois Community College Board (ICCB) provides numerous publically available data tables, metrics, reports, and tools on its website to address the majority of data requests and needs. The Annual Report on Student Enrollment and Completions in the Illinois Community College System provides summary and college-level credit enrollment, non-credit enrollment, and student completion data. The Illinois Community College System Databook provides downloadable community college-level data sets related to fall student characteristics, faculty and staff, annual enrollment and completion, financial and facilities. Community college performance metric data are available via ICCB’s dedicated Metric website .
For aggregate data requests beyond what is available on ICCB’s website, please contact a member of the ICCB’s Research and Policy Studies Division. Data requests are filled in the order they are received. ICCB makes every attempt to complete data requests but some may be denied due to the complexity of the request or the type of data requested. The ICCB must ensure that any data release is not personally identifiable. Education data is governed by the requirements within the Family Educational Rights and Privacy Act (FERPA). The ICCB is prohibited from releasing student information that is protected or identifiable under this law. Individual-level data requests must follow the ICCB Shared Data Agreement protocol.
How do I request individual-level ICCB data from ICCB’s Centralized Data System?
Information that identifies an individual is protected by ICCB in accordance with stringent state and federal laws. ICCB records and information about any individual is confidential and shall be protected from unauthorized use and/or disclosure. Community college data furnished by the ICCB on behalf of Illinois community colleges are licensed\provided for the following: 1) to meet state and federal accountability reporting in statute, 2) to promote student and institutional improvement, and 3) to meet Illinois Community College System prioritized research needs. Priority for Data Sharing Agreements is given to statewide Illinois community college data sharing initiatives that reduces reporting burden on Illinois community colleges.
Data Sharing Agreements outside legislated state and federal accountability reporting must be approved by the ICCB MIS/Research and Longitudinal Data Advisory Committee and the ICCB Executive Director. Reimbursement for ICCB costs of producing such data pursuant to a Data Sharing Agreement outside state and federal statute may be determined by the time and complexity of the request. Any individual-level data request must be submitted via ICCB’s Data Request Form. Please contact the ICCB Senior Director for Research and Policy Studies for the ICCB Data Request Form.
After completion of the ICCB Data Request Form, the ICCB Senior Director for Research and Policy Studies may follow-up with guidance and/or additional questions for the requestor.
Initial review of ICCB Data Request Forms occurs on a quarterly basis. Review and approval of Shared Data Agreements is then needed by the ICCB MIS/Research and Longitudinal Data Advisory Committee and the ICCB Executive Director. Upon approval, a Shared Data Agreement will be executed with the requestor before the secure release of individual-level data. Once the Shared Data Agreement is executed, the secure release of individual-level data to the requestor will vary depending on the complexity of the request.
Please note ICCB Shared Data Agreements have specified time limits. Agreements may be renewable for a specified period with ICCB authorization. As stipulated in all ICCB Shared Data Agreements, community college data furnished by ICCB are and remain the property of ICCB on behalf of Illinois community colleges, and shall be returned to ICCB upon request or destroyed as specified by ICCB. The recipient or their authorized contractors shall return or destroy the original data set and any copies as specified by ICCB in Shared Data Agreements.
Thank you for your interest in ICCB data.
Is there a cost associated with the data request?
How do I access the Model Remediation Data Sharing Agreement for local data sharing between a school district and community college?
The Public Community College Act Sec. 3-80. Remediation Data Sharing Agreement (110 ILCS 805/3-80) requires the following:
Beginning January 1, 2024, a community college district, upon a request from the school district of a high school located within the boundaries of the community college district, shall provide individualized disaggregated data on the enrollment of students in community college remediation courses from the most recently completed academic year. A signed remediation data sharing agreement between the school district and the community college district must be entered into before sharing remediation data…..
……. If, within 90 calendar days after the school district’s initial request to enter into a remediation data sharing agreement with the community college district under this Section, the school district and the community college district do not reach an agreement on all of the provisions of a remediation data sharing agreement, then the school district and community college district shall jointly implement the provisions of the model remediation data sharing agreement developed under subsection (d) for those provisions for which an agreement could not be reached and shall jointly implement the remaining provisions for which agreement could be reached…..
ICCB and Illinois State Board of Education (ISBE) collaborated to develop the Model Remediation Data Sharing Agreement. It is available in Word and PDF.
It is encouraged that a school district and community college foster a positive relationship and partner to use their own locally developed data sharing agreements. However, the Model Remediation Data Sharing Agreement can be utilized if there is not agreement reached within 90 days of the school district making the request to the community college. Whether it be a locally developed data sharing agreement or the Model Remedial Data Sharing Agreement, school districts and community colleges should consult with their own legal counsel regarding clarity and questions about data sharing under such agreements. Protection of student data is of the utmost importance.