Finance & Operations

BUDGETS AND ALLOCATIONS  |  FISCAL MANUALS  |  FISCAL PUBLICATIONS  |  FISCAL TRAINING MATERIALS  |  RESOURCES

The Finance and Operation division develops the System Operating, Capital, and Adult Education allocations. Staff also provide guidance, leadership, and support to colleges and other ICCB divisions on matters related to finance, financial reporting, funding, fiscal monitoring, capital matters, and grant program management and oversight.

Staff work to ensure, fair and equitable distribution of state funds, in accordance with state laws, to 39 Illinois community college districts and other non-college grant recipients (primarily adult education and career and technical education providers).  The division works to maintain high levels of accountability and integrity in the administration of ICCB processes.  The division collects data regarding the distribution of state funds, to advance accurate and timely publication of financial and facilities related data.

The Finance and Operations division provides leadership in matters impacting accountability over state and federal funds received and distributed by the ICCB to community colleges, adult education providers, career and technical education providers and to community based organizations. This division is responsible for development of an annual system Capital budget request as well as  collection and review of various financial and capital related data submissions made by each community college district. Division staff deal directly with specific data submissions and state level administrative responsibilities to positively impact the system and demonstrate statewide accountability of state and federal funds appropriated through the ICCB for system initiatives and priorities.

Some areas of responsibility include:

• Fiscal Monitoring
• Capital Project Analysis, including new project review/analysis/recommendation Uniform Financial Reporting System (UFRS) data management
• Various data collection/analysis needed for system wide budget development
• Collection of financial compliance items including annual college auditsand budgets
• Community college facilities data collection
• Serve as Liaison with the Capital Development Board on state funded capital matters
• Participate in the System Recognition Process

Administrative Rules

• Manual

Fiscal Management

• Manual (July 2016 update)
• FY 2019 Uniform Financial Statements 1 thru 5 
• FY 2019 Certificate of Chargeback Form
• FY 2019 Tax Survey
• Credit Hour Certification and Reconciliation Forms for Annual Audit (Updated 8-21-2018)
  • Credit Hour Certification Form (Portrait & Landscape)
  • Credit Hour Reconciliation Form (Portrait & Landscape)

Instructional Cost Report

• Guidelines (Updated 10/14/2013)
• Cost per Category

Operating Budget and Technical Appendix

AEFL Appropriation Technical Appendix

Instructional Cost Report
FY16 | FY15 | FY14 | FY13 | FY12

Unit Cost Report
FY11 | FY10 | FY09 | FY08 | FY07 | FY06 | FY05 | FY04 | FY03

Micellaneous

• Adult Education Funding Task Force Report
• Chargeback and Contractual Agreement Submission Forms
• Condition of Facilities Study
• GASB 35 Implementation Report
• Operating Budget Funding Task Force Report

Facility

• Facility Inventory Data Submissions (F3, F6, B3, R3 Records)

FY 2019 RAMP Training

• FY 2019 RAMP Training Slide Show
• FY 2019 RAMP FAQ
• FY 2019 RAMP Samples

Restricted/Unrestricted

• June 2004 Restricted/Unrestricted Training
• FAQ – Restricted/Unrestricted Funding

• CACUBO
• Capital Development Board Fiscal Information
• Government Accounting Standards Board (GASB)
• Government Finance Officers Association (GFOA)
• Illinois Comptroller Vendor’s Site
• Illinois General Assembly
• M-21-20 (whitehouse.gov)
• NACUBO
• Postsecondary Education Facilities Inventory and Classification Manual (FICM) 2006 Edition